As your business grows and expands into Belgium, the Belgium CSF helps to keep your Epicor Financials system compliant from day one to save time and expense. The CSF package contains the most used financial and operational functionalities in the country including:
The Belgium CSF package supports several payment formats for domestic and international payments.
The objective of SEPA is to help ensure that payments within Europe are as simple and efficient as those that occur within a single country. The SEPA payments use the Euro currency. Almost all European countries support the SEPA payment format, even those where the domestic currency is not Euro.
The unified SEPA Credit Transfer payment method replaces the previously used local payment systems denominated in Euro in Europe, both for domestic and cross-border payments.
The SEPA Direct Debit is a pull-based payment method that allows a business to directly withdraw the payment from its customers bank account, for which a mandate needs to be signed by the customer. The debtor and the issuer of the invoice must each have an account with a Payment Service Provider (PSP) located in the SEPA area.
In order to establish a smooth payment reconciliation, suppliers help ensure a unique payment reference number on their invoices where the invoice recipients make their payments by referencing this number.
In Belgium, the Structured Payment Reference Number (Overschrijving met Gestructureerde Mededeling, OGM-VCS) is used both for the domestic Accounts Receivable (AR) and Accounts Payable (AP) invoices. The reference number consists of 12 digits, where the last two digits are check digits.
The Belgium CSF package in Epicor Financials allows to generate and save the payment reference numbers for the AR Invoices, using the associated Modulo 97 calculations.
Payment reference numbers on AP invoices can also be captured, validated and stored in Epicor Financials.
In Belgium, some expenses in a company are not eligible for a tax deduction. Each year the Belgian Government publishes a list of expenses for which taxes can be deducted. This list contains the expense type and whether these are fully or partially deductible or not deductible at all.
The Belgium CSF package enables an application to define and maintain the non-admissible expense (NAE) codes and deduction rates. The functionality enables accurate reporting by:
The Electronic VAT Declaration functionality in the Belgium CSF package enables the company to prepare the VAT declaration report file. The report gathers the amounts for the declaration using tax boxes defined in the system that correspond to the tax box numbers to be reported in the declaration.
The application program delivered by the CSF package allows to:
The Electronic VAT Declaration utility generates an electronic report file for the tax declaration process in the form of an XML file which is then saved and attached to VAT Declaration Report entry in Epicor Financials.
Intrastat is the system used for collecting statistics on the trade and movement of goods between the member states of the EU. Organizations that are VAT-registered and trade in goods with other EU member states are required to enable details of these transactions in formats including CSV, XML or IDEP.
The EC (European Commission) Sales Lists are used to report the VAT on sales between the countries in the EU. The EC Sales List contains information on sales and transfers of goods and services to VAT registered businesses in other EU countries.
EC Sales are reported by the calendar period and done on an accrual basis; therefore, the report is usually filed monthly or quarterly.
The report contains trading party information, total value of goods and services supplied in the book currency, and country code of the trading party.
The Intracom Report is a variation of the EC Sales report.
With the Intracom Report, all businesses can declare the total amount of goods and services sold to other EU countries to the government.
The Intracom report supports the official languages in Belgium, such as Dutch, French, or German.
The Belgium CSF package installs an Electronic Interface (EI) that generates the required XML report file.
All VAT registered companies in Belgium must submit the Sales Listing Report until 31 March each year. This is a report of all customers of the company having a Belgian VAT number registered, for which the company supplied goods or help provided services during the previous year, with a total VAT of more than 250 Euros each. The report shows specific details for each customer such as the full amount of supplies and the total amount of VAT charged in each period listed.
The Local Sales List Report supports the official languages in Belgium, such as Dutch, French, or German.
The Belgium CSF package installs an Electronic Interface (EI) that generates the required XML report file.